Ensuring Digital Signature Security - Some Key Considerations
I have worked with many different types of documents over the years and different ways of dealing with files and documents in the workplace. Most of the organizations I have worked with prefer paper documents and I have had my fair share of experience with documents being scanned and printed. Document storage is a hassle and security breaches happen regularly which result in loss of critical information. Since old-fashioned paperwork has proved to be a huge bottleneck and also increases the operating cost of business, it is deemed necessary to store documents digitally and improve the business workflows to completely eliminate the need to print documents. With new advancements in technology and introduction of cloud-based solutions, organizations are now moving towards digital solutions for storing, collaborating and sharing documents.
According to a survey, more than 50% employees at a workplace prefer to get a physical copy of a document that needs to be signed, by printing and re-printing it. The introduction of paper in the workflow process of such an organization directly impacts the efficiency of the workforce. On the other hand, using digital signatures for business documents speeds up the process while completely eliminating the need to print documents. With a web-based signature solution at hand, getting a document signed doesn't take up days or weeks but done within a few minutes. Having said that, e-signature solutions also pose concerns in the minds of business owners in terms of its security and reliability. Therefore, it is important to address these concerns before employing an e-signature solution company-wide.
Key Considerations
While considering a digital tool for signatures, one must find a perfect balance of security, cost and ease-of-use to ensure that your workers as well as customers feel safe while using it. Such a solution must offer customers an easy way to sign documents online. It should also provide more security than a wet-ink signature. It must be customizable enough to meet your business needs and give your employees a convenient option to get tasks done quickly as well as in a secure manner.
It must be a cloud-based tool which ensures immediate access to documents for collaboration as well as signature execution. Having the documents available on the cloud with centralized security, automation of procedures and processes can be achieved. Not only this, reduced or eliminated paperwork promotes a remote working model thus, facilitating access to documents from any location, at any time.
It allows you to take security of documents to a whole new level with limited access to confidential information without hindering daily tasks of the workforce. It ensures the authenticity of any electronic document whether it is an email attachment, a simple task report or a confidential legal document. You can also authenticate the document sender and keep track in case any changes were made in the document since it was created.
A tool as good as GroupDocs Signature integrates seamlessly with your current business environment and ensures a wide range of file format support such as DOC, DOCX, ODT, PDF, TIFF, etc. All you need to do is add email addresses of the signers to send the document to be signed. It is a secure service with built-in encryption. All electronic signatures generated by GroupDocs Signature app can be validated and the process is quick which doesn't involve any third-party software. Such a paperless solution helps you in achieving the ultimate goal of security and reliability in your business.
According to a survey, more than 50% employees at a workplace prefer to get a physical copy of a document that needs to be signed, by printing and re-printing it. The introduction of paper in the workflow process of such an organization directly impacts the efficiency of the workforce. On the other hand, using digital signatures for business documents speeds up the process while completely eliminating the need to print documents. With a web-based signature solution at hand, getting a document signed doesn't take up days or weeks but done within a few minutes. Having said that, e-signature solutions also pose concerns in the minds of business owners in terms of its security and reliability. Therefore, it is important to address these concerns before employing an e-signature solution company-wide.
Key Considerations
While considering a digital tool for signatures, one must find a perfect balance of security, cost and ease-of-use to ensure that your workers as well as customers feel safe while using it. Such a solution must offer customers an easy way to sign documents online. It should also provide more security than a wet-ink signature. It must be customizable enough to meet your business needs and give your employees a convenient option to get tasks done quickly as well as in a secure manner.
It must be a cloud-based tool which ensures immediate access to documents for collaboration as well as signature execution. Having the documents available on the cloud with centralized security, automation of procedures and processes can be achieved. Not only this, reduced or eliminated paperwork promotes a remote working model thus, facilitating access to documents from any location, at any time.
It allows you to take security of documents to a whole new level with limited access to confidential information without hindering daily tasks of the workforce. It ensures the authenticity of any electronic document whether it is an email attachment, a simple task report or a confidential legal document. You can also authenticate the document sender and keep track in case any changes were made in the document since it was created.
A tool as good as GroupDocs Signature integrates seamlessly with your current business environment and ensures a wide range of file format support such as DOC, DOCX, ODT, PDF, TIFF, etc. All you need to do is add email addresses of the signers to send the document to be signed. It is a secure service with built-in encryption. All electronic signatures generated by GroupDocs Signature app can be validated and the process is quick which doesn't involve any third-party software. Such a paperless solution helps you in achieving the ultimate goal of security and reliability in your business.